Privacy Policy

This Privacy Policy explains how we collect, use, and protect your personal data when you use the online registration and payment platform operated by the Technical University of Liberec for the purpose of registering for and paying conference fees related to STRUTEX 2026.

1. Data Controller

The data controller responsible for the processing of personal data is:

Technical University of Liberec
Studentská 1402/2
Liberec I – Staré Město
460 01 Liberec
Czech Republic

Company ID: 46747885

2. What Data We Collect

When you register for STRUTEX 2026 or make payments through our website, we may collect and process the following personal data:

Full name
Email address
Institutional affiliation or company
Postal and billing address
Country of residence
Payment information (processed securely via third-party payment providers)
Registration details, including selected participation category and optional conference services
Information required for invoicing and conference administration

We do not store your full credit card details. Payment transactions are processed securely by authorized payment service providers.

3. Purpose of Data Processing

Your personal data is collected and processed for the following purposes:

Managing conference registrations
Processing conference fee payments
Issuing invoices and payment confirmations
Organizing conference participation and related services
Communicating important information regarding the conference
Maintaining financial and administrative records
Complying with legal, accounting, and tax obligations
Providing participant support

4. Legal Basis for Processing

We process your personal data on the following legal bases:

Performance of a contract (Article 6(1)(b) GDPR)
Compliance with legal obligations (Article 6(1)(c) GDPR)
Legitimate interests (Article 6(1)(f) GDPR) related to conference administration, security, and fraud prevention

5. Data Retention

Personal data will be retained only for as long as necessary to fulfill the purposes described above and to comply with applicable legal obligations.

Financial and accounting records will be retained in accordance with Czech accounting and tax legislation.

6. Data Sharing

We do not sell or disclose your personal data to third parties for marketing purposes.

Your data may be shared only with:

Authorized employees and organizers of STRUTEX 2026
Technical University of Liberec administrative departments involved in conference management
Trusted payment service providers for transaction processing
Public authorities where required by law

7. Your Rights

Under the General Data Protection Regulation (GDPR), you have the right to:

Access your personal data
Request correction of inaccurate or incomplete data
Request erasure of your data under applicable conditions
Object to processing
Request restriction of processing
Request data portability where applicable
Lodge a complaint with the Czech Data Protection Authority (Úřad pro ochranu osobních údajů)

To exercise your rights, please contact us at: strutex@tul.cz

8. Cookies and Analytics

The registration and payment platform may use cookies necessary for its technical functionality and secure operation.

No marketing or advertising cookies are used. Anonymous and aggregated usage statistics may be collected to improve website performance and user experience.

9. Security

The Technical University of Liberec implements appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, loss, or destruction.

10. Changes to This Policy

We reserve the right to update this Privacy Policy when necessary. Any changes will be published on this page together with the updated revision date.

Last updated: June 2026